Smart Accounting software allows you to monitor all print, copy, scan and fax activity for Ricoh devices and associate costs for tracking and charge-backs. This comprehensive solution allows you to understand and manage document output costs to reduce your Total Cost of Ownership.
Overview
| ABOUT SMART ACCOUNTING |
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Tracks Activity by User – Access to MFP features requires a pre-assigned user code, which accurately tracks all activity for future reporting |
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Creates Detailed Reports – Administrative and end-user reports provide detailed information on all activity and allows costs to be associated for tracking or user bill-back purposes |
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Provides Advanced Tracking – Smart Accounting supports tracking of not only printing and copying but also can accurately track all scanning and outbound faxing activity for advanced reporting |
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| MAJOR APPLICATIONS |
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Targeted towards small to mid-size business looking to control and save on document output costs |
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Facilitates charge-backs for document output, which is critical in environments such as Real Estate |
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| BENEFITS |
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Cost effective accounting solution for output tracking and charge-backs |
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Automates the process of allocating costs back to end users or departments for document output |
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Allows you a controlled way to offer color output while accurately tracking individual usage |
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| USING SMART ACCOUNTING |
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User codes and device privileges (such as color printing and copying) are assigned via the Smart Device Monitor for Admin application |
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All print activity as well as walk-up copying, scanning and faxing is tracked via the user code |
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Detailed pricing assignments are created and associated to user’s activity prior to report generation |
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Multiple pricing tiers can be created allowing for advanced reporting |
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Detailed reports included Administrative, End-User and Departmental summaries |
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Reports can be printed or exported to XLS for future reference |
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| IMPLEMENTING THIS SOLUTION |
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Installs on an administrative computer, eliminating the need for an accounting server on the network |
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Print tracking is supported by standard Ricoh print drivers or can be used with customized pop-up drivers for shared PC environments |
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Report export is available in XLS format for importation into other accounting software solutions |
